Managing SEO projects requires a structured approach to ensure that no critical tasks are missed and that the workflow remains efficient. Instead of creating a new task list from scratch every time you onboard a new client, you can use Asanato streamline the process, improve organization, and save time.
In this guide, we’ll go over how to set up a reusable SEO project template in Asana that allows you to automate and optimize your workflow.
Why Use Asana for SEO Project Management?
SEO involves multiple tasks, from keyword research to technical optimization, content creation, and link building. Without a clear system, it’s easy to lose track of what needs to be done and when.
Using Asana allows you to:
– Ensure consistent execution of SEO tasks across all projects
– Avoid missing critical steps in the SEO process
– Save time by automating task management
– Improve collaboration with team members
– Maintain a clear overview of ongoing tasks
Instead of manually creating a task list for every new client, you can create a template SEO project that can be duplicated and customized within seconds.
Setting Up Your SEO Project in Asana
To create an effective system, follow these steps:
1. Create a New Project Called “SEO Project”
Start by creating a master project in Asana that will serve as your template for all future SEO clients. Name this project “SEO Project”, as it will be used to create copies for each new client.
2. Add Two Key Sections
To keep things organized, structure your project into two main sections:
First Month Tasks
This section includes all one-time tasks that are essential when starting a new SEO project. These typically include:
- Website audit (technical, on-page, off-page)
- Google Search Console and Google Analytics setup
- Keyword research
- Competitor analysis
- Initial on-page optimization
- Content strategy planning
These tasks are fundamental for establishing the SEO foundation for a new client.
Ongoing Tasks
This section includes recurring tasks that need to be done daily, weekly, or monthly after the first month is completed. Some examples:
- Monthly performance reports
- Technical audits (quarterly)
- Keyword ranking checks (weekly or biweekly)
- Link-building outreach (weekly or monthly)
- Blog content creation (monthly)
- Social media sharing of content (weekly)
By organizing tasks into these two sections, you ensure that nothing gets missed as the project progresses.
3. Using the Template for New Clients
Once your SEO Project is ready, onboarding new clients becomes simple and efficient:
Step 1: Duplicate the SEO Project
Step 2: Rename it with the new client’s name
Step 3: Review and adjust tasks as needed based on the client’s specific needs
This approach ensures consistency across all SEO projects while allowing flexibility to customize the workflow for each client.
The Key Benefits of This System
By setting up your SEO process in Asana this way, you will:
✔ Save time – No need to create task lists manually for every new project
✔ Maintain consistency – Every project follows the same structured approach
✔ Improve efficiency – You can focus on executing tasks rather than organizing them
✔ Enhance collaboration – If multiple team members work on SEO, they always know what to do next
✔ Avoid missed tasks – With everything outlined in advance, nothing gets overlooked
Managing SEO projects manually can be time-consuming and prone to errors. By creating a structured SEO Project template in Asana, you can simplify onboarding, automate recurring tasks, and ensure consistency across all projects.
Instead of building workflows from scratch for every new client, this system allows you to focus on execution and results—which is what truly matters in SEO.
Start implementing this approach today and see the difference it makes in saving time and improving efficiency in your SEO process.